The P45 IT form is a document issued when an employee leaves their job, detailing their pay and tax information. This form is essential for both the employee and the employer, as it helps ensure accurate tax calculations and records. To complete the process smoothly, fill out the P45 by clicking the button below.
The P45 form plays a crucial role in the employment landscape in the UK, serving as an essential document for both employees and employers when an individual leaves a job. Comprising three parts, the P45 captures key information such as the employee's total pay and tax deductions up to the point of departure, their National Insurance number, and their tax code at the time of leaving. Employers must complete the form accurately, ensuring that all relevant details are clearly recorded, including the employee's personal information and the reason for leaving. The form also addresses specific situations, such as student loan deductions and the necessary steps if an employee passes away. Once filled out, the employer is required to send Part 1 to HM Revenue & Customs (HMRC) and provide Parts 1A, 2, and 3 to the employee. This process not only helps in the smooth transition to new employment but also ensures that tax matters are handled appropriately, reducing the risk of overpayment or complications for the departing employee. Understanding the P45 form is vital for both employees transitioning to new roles and employers managing payroll responsibilities.
The P45 IT form is a critical document that details an employee's tax and pay information when they leave a job. Several other forms and documents are often used in conjunction with the P45 to ensure a smooth transition for both the employee and employer. Below is a list of these forms, along with brief descriptions of each.
Understanding these forms can help employees navigate their financial responsibilities after leaving a job. Each document serves a specific purpose and plays a vital role in ensuring compliance with tax regulations and entitlements.
P45 Part 1
Details of employee leaving work
Copy for HM Revenue & Customs
File your employee's P45 online at www.hmrc.gov.uk
Use capital letters when completing this form
Employer PAYE reference
Student Loan deductions
1
5
Office number
Reference number
Enter 'Y' if Student Loan deduction is due to be made
/
Tax Code at leaving date
6
2
Employee's National Insurance number
If week 1 or month 1 applies, enter 'X' in the box below.
Title – enter MR, MRS, MISS, MS
or other title
3
Week 1/Month 1
Last entries on P11 Deductions Working Sheet.
7
Surname or family name
Complete only if Tax Code is cumulative. Make no entry
if week 1 or month 1 applies, go straight to box 8.
Week number
Month number
First or given name(s)
Total pay to date
£
•
4
Leaving date DD MM YYYY
Total tax to date
Employee’s private address
8
This employment pay and tax. Leave blank if the Tax Code
12
is cumulative and the amounts are the same as box 7.
Total pay in this employment
Total tax in this employment
Postcode
Works number/Payroll number and Department or branch
9
(if any)
13
I certify that the details entered in items 1 to 11 on
this form are correct.
Employer name and address
Gender. Enter ‘X’ in the appropriate box
10
Male
Female
Date of birth DD MM YYYY
11
Date DD MM YYYY
When an employee dies. If the employee has died
14
enter 'D' in the box and send all four parts of this
form to your HMRC office immediately.
Instructions for the employer
•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.
•Send Part 1 to your HM Revenue & Customs office immediately.
•Hand Parts 1A, 2 and 3 to your employee when they leave.
P45(Manual) Part 1
HMRC 04/08
P45 Part 1A
Copy for employee
Student Loan deductions to continue
Complete only if Tax Code is cumulative. If there is an ‘X’
at box 6 there will be no entries here.
This employment pay and tax. If no entry here, the amounts
are those shown at box 7.
To the employee
The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.
Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.
Tax credits
Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.
To the new employer
If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.
P45(Manual) Part 1A
P45 Part 2 Details of employee leaving work
Copy for new employer
Office number Reference number
Title - enter MR, MRS, MISS, MS or other title
5Student Loan deductions
6Tax Code at leaving date
If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1
7Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’ at box 6, there will be no entries here.
£ •
This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep
Parts 2 and 3 of the form together and do not alter them in any way.
Going to a new job
Claiming Jobseeker's Allowance or
Employment and Support Allowance (ESA)
Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.
Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.
Going abroad
Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)
If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.
Help
If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk
If you are going abroad or returning to a country
outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.
Becoming self-employed
You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk
to get a copy of the booklet SE1 Are you thinking of working for yourself?
Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.
P45(Manual) Part 2
P45 Part 3
New employee details
For completion by new employer
Title – enter MR, MRS, MISS, MS or other title
at box 6, there will be no entries here.
To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.
New employer PAYE reference
15
Employee's private address
9Date new employment started DD MM YYYY
10Works number/Payroll number and Department or branch (if any)
11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.
12Enter Tax Code in use if different to the Tax Code at box 6
13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the
figure here.
14New employee's job title or job description
16Gender. Enter ‘X’ in the appropriate box
17Date of birth DD MM YYYY
Declaration
18I have prepared a P11 Deductions Working Sheet in accordance with the details above.
P45(Manual) Part 3
Filling out the P45 IT form is an important task when an employee leaves a job. Completing this form accurately ensures that the employee's tax records are updated properly. Follow these steps to fill out the form correctly.
After completing the P45 IT form, ensure that all parts are handled according to the guidelines. This helps maintain accurate records for both the employee and the employer. Keeping a copy of the form for your records is also a good practice.
The P60 form is a document that summarizes an employee's total pay and tax deductions for the entire tax year. Like the P45, it serves a crucial purpose in reporting income to HM Revenue & Customs (HMRC). However, the P60 is issued at the end of the tax year, while the P45 is provided when an employee leaves a job. Both forms include essential details such as the employee’s National Insurance number, total pay, and total tax deducted, making them important for tax filing and record-keeping.
The P11D form is another important document related to employment and taxation. It details any benefits and expenses provided to employees that are not included in their salary. Similar to the P45, the P11D is submitted to HMRC. While the P45 focuses on the employee's earnings and tax deductions upon leaving a job, the P11D provides a broader view of the financial benefits an employee received during the tax year, which may affect their overall tax liability.
The P60U form, or the P60 for employees who have been paid under the PAYE system, is similar to the P60 but specifically for employees who receive a Universal Credit payment. This document summarizes the total pay and tax for the year, ensuring that the income is accurately reported to both HMRC and the Department for Work and Pensions. Like the P45, it is essential for tax purposes and helps in maintaining accurate financial records.
The FedEx Release Form is an important document that allows packages to be left at a designated location when the recipient is not available. By providing this authorization, recipients can ensure timely delivery without needing to sign for their packages. For further details on how to complete and submit this form, you can visit fastpdftemplates.com. Understanding this process can help avoid any complications with package deliveries.
The P50 form is used by individuals who have stopped working and wish to claim a tax refund. This document can be seen as a follow-up to the P45, as it allows employees to reclaim tax that may have been overpaid. While the P45 provides information on earnings and tax deductions at the time of leaving, the P50 is focused on the process of recovering excess tax, making it a vital part of the tax refund process.
The P85 form is used when an employee leaves the UK to live or work abroad. This document informs HMRC of the individual's departure and helps in determining their tax status. Similar to the P45, the P85 is essential for ensuring that the employee's tax affairs are in order upon leaving the country. It also helps in claiming any tax refunds that may be due, aligning it closely with the purposes of the P45.
The P46 form is relevant for new employees who do not have a P45 from a previous employer. This document allows the new employer to gather necessary tax information and assign a tax code. While the P45 provides a detailed account of an employee's previous earnings and tax deductions, the P46 helps establish a new tax record for individuals who may not have a complete tax history. Both forms play critical roles in ensuring that tax deductions are correctly calculated and reported.
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This is incorrect. The P45 form is required for all employees who leave a job, regardless of the reason, including voluntary resignation, termination, or retirement.
This is a misunderstanding. Even if an employee transfers to a different position within the same company, a P45 must still be issued to document the end of their previous employment.
This is not true. The P45 is issued in three parts, and duplicate copies are not available. Employees must keep their original safe for future reference.
This statement is misleading. The P45 can also influence eligibility for benefits such as Jobseeker's Allowance. It is important for employees to understand its broader implications.
This is inaccurate. Employees should keep their P45 on hand as it contains important information that may be needed for tax returns or when claiming benefits.