Fill Your Da 1380 Template

The DA Form 1380 is a crucial document for recording an individual's performance of reserve duty training within the Army Reserve. However, several other forms and documents often accompany it to ensure comprehensive documentation of training and service. Below are five commonly used forms that you may encounter alongside the DA Form 1380.

• DA Form 1059: This form serves as the Academic Evaluation Report. It is used to evaluate a soldier's performance during formal training courses. The report highlights the soldier's strengths and areas for improvement, providing a formal assessment of their training experience.
• DA Form 4187: Known as the Personnel Action Form, this document is utilized to request changes in a soldier's status or duty assignment. It can be used for a variety of actions, including promotions, reassignments, or leave requests, ensuring that personnel records are accurately updated.
• DA Form 2-1: This form is the Personnel Qualification Record. It contains a soldier's career information, including assignments, training, and qualifications. It serves as a comprehensive snapshot of a soldier's military history and is essential for tracking their career progression.
• DA Form 4856: The Developmental Counseling Form is used for documenting counseling sessions between a soldier and their leader. This form addresses performance issues, provides guidance, and helps set goals for future development, fostering communication and growth within the ranks.
• Washington Non-disclosure Agreement Form: To safeguard sensitive information, fill out our comprehensive Non-disclosure Agreement form resources for protecting confidential data.
• DD Form 214: This is the Certificate of Release or Discharge from Active Duty. It provides a summary of a service member's military service, including the duration of service and any awards received. The DD Form 214 is often required for veterans' benefits and employment purposes.

Each of these forms plays a vital role in maintaining accurate records and ensuring that soldiers receive the recognition and support they deserve. Understanding their purpose and how they interact with the DA Form 1380 can help streamline administrative processes within the Army Reserve.

Guidelines on How to Fill Out Da 1380

Completing the DA Form 1380 is an essential task for documenting individual performance during Reserve Duty Training. This form must be accurately filled out to ensure proper credit for training and retirement points. Follow the steps below to complete the form correctly.

1. Gather Necessary Information: Collect all relevant details such as the reporting agency, individual’s personal information, and training details.
2. Fill in the Date: In the first box, enter the current date.
3. Enter Anniversary Year Ending Date: Provide the date in MM/DD format for the anniversary year ending.
4. Record Manager Information: In the "TO" section, input the complete designation and address of the records manager, including the ZIP code.
5. Personal Details: Fill in the last name, first name, and middle initial of the individual in the respective fields.
6. Assigned Organization: Indicate the individual’s assigned organization if it differs from the office of the addressee.
7. Grade and Branch: Enter the individual’s grade and branch of service.
8. Type of Duties: In section 9, check the appropriate box to indicate the type of duty performed.
9. Document Authorization: Cite the authorization for the training reported, referring to AR 140-185, Table 2-3.
10. Detail Training Dates: For each training day:
    • Column a: Enter the day, month, and year.
    • Column b: Record the total hours of duty performed.
    • Column c: Indicate whether the duty was paid or non-paid, along with the correlating retirement points.
    • Column d: Describe the location and nature of the duties, training, or instruction.
11. Officer Verification: The officer with knowledge of the duties performed should type their name, grade, and position in section 10.
12. Signature: The officer must sign the form to verify the information provided.
13. Submission: Ensure the completed form is submitted to the appropriate pay channel or the Army Human Resources Command (AHRC) by the last day of the duty month.
14. Final Steps: After validation by DFAS or AHRC, annotate item 12 and file the form as required.

The DA Form 1059, known as the Academic Evaluation Report, serves a similar purpose in documenting an individual's performance, but it specifically focuses on educational training. Like the DA Form 1380, the DA Form 1059 is completed by a supervising officer who evaluates the soldier’s performance during a course of instruction. Both forms require detailed information about the duties performed, the training environment, and the outcomes achieved. The DA Form 1059, however, is utilized primarily in the context of formal schooling and training programs rather than general duty assignments.

The DA Form 2166-9, also known as the Noncommissioned Officer Evaluation Report (NCOER), is another document that assesses individual performance, particularly for noncommissioned officers. This form captures a broader range of performance metrics over a specified rating period, similar to how the DA Form 1380 records duties performed during training. Both forms require input from a supervising officer, but the NCOER is more comprehensive, including leadership attributes and overall effectiveness in a leadership role, while the DA Form 1380 focuses specifically on training and duty performance.

The DA Form 4856, or Developmental Counseling Form, is used for documenting counseling sessions and performance evaluations. It shares similarities with the DA Form 1380 in that both forms are completed by a supervisor and focus on an individual's performance and development. However, the DA Form 4856 emphasizes personal and professional growth through feedback, while the DA Form 1380 centers on specific training activities and accomplishments during a defined period.

The DA Form 7500, or the Army Training Requirements and Resources System (ATRRS) Enrollment Form, is another document that aligns with the DA Form 1380 in tracking training participation. Both forms require information about the soldier's training activities, but the DA Form 7500 is specifically used for enrollment in training courses. It captures the intent to participate, while the DA Form 1380 records actual performance and hours completed, creating a comprehensive view of a soldier's training journey.

The DA Form 31, or Request and Authority for Leave, is also relevant in the context of documenting soldier activities. While the DA Form 1380 records training and duty performed, the DA Form 31 is used to request leave from duty. Both forms require the soldier's name and details about the time frame involved, but they serve different purposes. The DA Form 31 focuses on absences, while the DA Form 1380 emphasizes participation in training and duties.

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The DA Form 4187, or Personnel Action, is utilized to document various personnel actions, including changes in duty status or training assignments. Similar to the DA Form 1380, it requires detailed information about the individual and the action taken. However, the DA Form 4187 is broader in scope, covering a variety of personnel changes rather than focusing solely on training performance. Both forms are essential for maintaining accurate records within military personnel systems.

The DA Form 2-1, or Personnel Qualification Record, provides a comprehensive overview of a soldier's qualifications and training history. It parallels the DA Form 1380 by documenting training accomplishments, but it encompasses a wider range of information, including education, assignments, and awards. While the DA Form 1380 focuses on specific training events, the DA Form 2-1 serves as a holistic record of a soldier's career and qualifications.

The DA Form 3508, known as the Army Reserve Status Report, is another document that shares similarities with the DA Form 1380. It is used to track the status of Army Reserve soldiers, including their training and duty performance. Both forms require detailed reporting of activities, but the DA Form 3508 is more focused on the overall status and readiness of reserve personnel, while the DA Form 1380 zeroes in on specific training events and hours completed.

The DA Form 7000, or Request for Transfer, is used to document requests for transfers within the military. While it does not directly assess performance like the DA Form 1380, both forms require detailed information about the soldier and the context of the request. The DA Form 7000 is focused on administrative actions regarding a soldier's assignment, while the DA Form 1380 captures the specifics of training and duty performance.

Lastly, the DA Form 4856-1, or the Supplemental Counseling Form, complements the DA Form 4856 and is used for additional feedback on performance. Similar to the DA Form 1380, it is completed by a supervisor and focuses on individual performance. However, the DA Form 4856-1 is intended for follow-up discussions and ongoing performance management, whereas the DA Form 1380 records specific training events and accomplishments within a defined timeframe.

Understanding the DA Form 1380 can be challenging, especially with the various misconceptions surrounding it. Here’s a list of common misunderstandings to help clarify its purpose and usage.

1. It is only for paid training. Many believe the DA Form 1380 is exclusively for documenting paid training. In reality, it is also used for non-paid inactive duty training, which is equally important for record-keeping.
2. Only unit commanders can fill it out. While unit commanders play a significant role, the form can be prepared by various authorized personnel, including designated military representatives and commanding officers of units of attachment.
3. It must be submitted immediately after training. There is a specific timeline for submission. The form should be prepared by the last day of each duty month, ensuring proper processing within the designated timeframe.
4. All sections of the form are optional. This is not true. Certain sections, such as the type of duty performed and hours worked, must be accurately completed to ensure proper crediting of retirement points.
5. It is not necessary for inactive duty training. On the contrary, the DA Form 1380 is essential for documenting inactive duty training, helping to maintain accurate records for retirement points.
6. Submitting the form guarantees retirement points. Submission does not automatically result in retirement points. The form must be validated by DFAS or AHRC for points to be awarded.
7. It can be submitted without a signature. The form requires the signature of an officer who verifies the duties performed. This signature is crucial for the form's validity.
8. Only one form is needed for multiple training sessions. If there are multiple training sessions with varying types of duties, each session must be documented separately on the form to ensure clarity and accuracy.
9. It is only relevant for Army Reserve personnel. While primarily used by Army Reserve members, the form can also apply to Soldiers attached to Active Component units or other services.
10. Filing it is the last step. After validation, the DA Form 1380 must be filed according to specific regulations and submitted to the Soldier's records, ensuring proper documentation in the Army's system.

By addressing these misconceptions, individuals can better understand the importance and proper use of the DA Form 1380 in documenting training and duties within the military framework.